Events and Programmes Co-ordinator

Employee Specification

Position:                            Events and Programmes Co-ordinator

Responsible to:                 Overally to the Managing Director, and reporting on a day to day basis to the Deputy Managing Director.

Salary:                                  £30,000 per annum

Office Hours:                     Core office hours are 0930 – 1730 with one hour for lunch but all staff are required to work longer hours where required in accordance with the needs of the company.

The Caribbean Council

The Caribbean Council is a well-established, small, not for profit consultancy and membership organisation which provides a range of research, advocacy and events services to clients in the UK, the Caribbean and Central America.  The Council provides advice on political and economic developments, trade policy issues and other factors shaping the environment for those that it works with.  Its work covers a broad range of sectors including, tourism, rum and financial services.  The organisation only takes on assignments which support the development of the Caribbean and Central America.

For more information about the company and its activities, please visit the web site at

The role

The Caribbean Council is seeking to recruit an outward-going, hands-on and energetic Events and Programmes Co-ordinator to deliver on a commercial basis a changing annual programme of large and small events in the UK and overseas. She/he will be expected to enhance the organisation’s earnings capacity from such events. The successful candidate will have a proven track record in events management and be able to relate to existing and new sponsors and funders.

Qualifications and Experience

  • At least five years experience in events organisation
  • A good first degree
  • A commitment to achieving results
  • The proven ability to organise on a commercial basis a range of events on time and to budget
  • The ability to develop and manage budgets
  • The capacity to develop a positive working relationship with existing and new clients, members and suppliers

Overall remit

The role of the Events and Programmes Co-ordinator is to develop in conjunction with and under the guidance of the Deputy Managing Director new and existing programmes involving:

  • Conferences, seminars and inward and outward missions;
  • Lunches, dinners, breakfasts and workshops;
  • The programmes of the Caribbean Britain Business Council, the Cuba Initiative and the Central American Business Council;
  • The management and successful delivery of the annual reception;
  • The commercialisation of business opportunities and events with partner organisations and relevant third parties in the Caribbean, Europe and North America;
  • The commercialisation of activities relating to export and investment promotion;
  • The identification of new opportunities and their commercial development for the Caribbean Council;
  • Other events as may be organised

Such activities are to be delivered in conjunction with other members of staff and other organisations in a manner that provides a good financial return to the company while meeting the overall objectives of the organisation.


The post will variously entail:

The management, development and commercialisation of a programme of conferences, seminars and missions, lunches, dinners, breakfasts and workshops to take place in the UK, the Caribbean Basin or elsewhere on an assigned basis;

The creative development of relationships with third parties, partner organisations and others in order to significantly enhance the scope of such events, their substantive and financial return to the organisation and the opportunities to increase membership and client relationships;

Obtaining sponsorship and support from existing and new sources;

The management, commercialisation and successful delivery of the annual reception at the House of Lords;

The development and delivery of relevant programmes with identified groups in the Caribbean community in the UK with existing or new partners.

Searching and seeking quotes for venues, handling venue bookings, and ensuring the smooth running of all events;

If the event is on site, arranging catering and drinks, managing and producing events and attending to practical matters such as ensuring the room is prepared and cleared afterwards with support where relevant from the Executive Assistant;

Support with business development including membership

The organisation of Advisory Council meetings.


Other comparable projects and activities as may from time to time arise.


Salary: £30,000 per annum. After a six month probationary period, The Caribbean Council will pay monthly into an approved personal pension scheme a sum equivalent to ten per cent of salary. At the end of the probationary period, employees are eligible to apply to join the company’s non-contributory private health care scheme, free travel insurance scheme, and season ticket loan scheme.

Recruitment process

Applications will only be considered from those who already have the right to live and work in the United Kingdom. Candidates called for interview will be expected to provide evidence of this in accordance with UK Government guidelines.

Candidates wishing to apply for this post must send a CV with the names of two referees plus a covering letter by 5.30pm on 1 April 2014 to:

David Jessop

Managing Director

The Caribbean Council

Temple Chambers

3-7 Temple Avenue